Procurement Associate

This United Nations Volunteers (UNV) assignment is part of UNESCO’s project and the incumbent will assist the Associate National Procurement officer with preparing and conduct initial review of requests for quotations, purchase requisitions and bids analysis summaries, receipt of quotations, bids or proposals and review contracts in full compliance with UNESCO rules and regulations.

• Prepare and regularly update procurement plans, conduct market research and supplier sourcing, support sourcing strategies and supplier evaluations, and maintain vendor records and supplier rosters.
• Ensure compliance with applicable procurement rules, procedures and internal controls, maintain complete procurement files and audit trails, update procurement trackers, and prepare procurement reports and data analysis.
• Organize end-to-end procurement processes for goods, services and works, including preparation and issuance of RFQs, ITBs and RFPs, review of Terms of Reference, technical specifications, Statements of Work and evaluation criteria, and administration of received bids and proposals.
• Coordinate technical and financial evaluations, support evaluation committees, prepare evaluation reports and award recommendations, prepare submissions to relevant procurement authorities.
• Prepare Purchase Orders, contracts, amendments and other contractual documentation, ensuring that all procurement and contractual actions are properly completed, approved and documented.
• Monitor contracts, purchase orders, deliveries and supplier performance, support contract implementation and close-out, liaise with suppliers and internal stakeholders, and address procurement bottlenecks, implementation issues and risks.
• Provide procurement advice and operational support to programme and project teams, contribute to procurement training, and support the development of procedures, templates, knowledge-sharing materials and lessons learned.