Logistics/Supply Officer

Under the direct supervision of the Chief Integrated Warehouse (IW), the duties of the Logistics Officer will include but are not limited to the below Task descriptions, among others.

• Liaise and monitor inbound shipments and subsequently advise the Integrated Warehouses on resource requirements such as manpower, Material Handling Equipment (MHE) needs, and space allocation and utilization in the warehouses;
• Assist in tracking and monitoring the status of contracts and Purchase Orders (POs) in coordination with Procurement to plan the receipts of goods into the warehouses;
• Liaise daily with the Movement Control (MOVCON ) and Transport Unit on movements of mission cargo; track, monitor, and coordinate timely delivery of all incoming and outgoing cargo while ensuring full utilization of transport resources;
• Analyse and assess the requirements and mobilization of resources such as MHE and Individual Contractors (ICs), and ramp space at the Integrated Warehouses for receipt of incoming goods;
• Advise Integrated Warehouses of incoming cargo for preparation of resources such as personnel for unloading and MHE required, to ensure availability of space in warehouse and distribution plans;
• Submit regular reports for a continuous overview of supply chain operations including volumes, values, incoming goods, warehouse stocks, and distribution;
• Maintain and update different boards for Transport Unit's movements of goods, Joint Movement Coordination Cell (JMCC) aircraft movements, request space for backlog cargo, and Cargo Movement Request (CMR) tracking;
• Develop and maintain transaction history files of assets using both manual and automated tools such as Business Data Analytics reporting tools and SAP/UMOJA;
• Create customized views through Business Intelligence or other reporting tools to analyse inventory status as required;
• Conduct accurate inventory performance analyses using various metrics: service levels, comparative forecast calculations, unusual usage, safety/contingency stock calculator, minimum/maximum analyses, excess inventory analysis, ranking (ABC) analysis, etc.;
• Manage analysis and performance monitoring of the effectiveness and execution of asset control procedures applied in Warehousing Operations, ensuring accountability and proper tracking mechanisms to meet expected organizational standards and goals;
• Identify and implement solutions to problematic areas of asset control processes and oversee an effective support process to sustain the asset control system and the control of UN property;
• Verify the accuracy of data recorded/updated in the asset control system, and monitor stock and bin-card data as captured in the Inventory Management System (SAP/UMOJA);
• Monitor the Inventory Management System to ensure that all non-expendable items received in the mission are entered and records updated by the Receiving & Inspection Unit;
• Monitor assets and material in the Integrated Warehouses, identify discrepancies in inventory, and liaise with asset holders to resolve problems as required;
• When overseeing the work of national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the Volunteer is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring, formal, and on-the-job training;
• Perform any other related tasks as required by the supervisor.