Base Finance Officer - Cotabato (Filipino Nationals Only)

Duration : 6 months (with a possibility of an extension)
Start date : ASAP

You'll contribute to ending world hunger by ...

Ensuring sound accounting and financial management according to the procedures defined within Action Against Hunger financial management framework, and guarantee that administrative and financial procedures are put into operation efficiently

Key activities in your role will include

Objective 1: To lead the financial management of the base

• At the request of the Senior Admin and Finance Coordinator, work on the annual budget and proposals, provide the Finance Department with information relevant to the structural costs of the base
• Analyse the consistency of cash forecast with the Budget Follow Up and keep the Finance Department and Program Managers informed
• In accordance with the structure of the financing plan, take part in the process of allocating costs to certain donor contracts
• Participate in the preparation of reports to funding bodies and in audits
• Anticipate and monitor financial risks (budget overspends, increased costs, lost invoices, lost deposits etc) and keep the Senior Admin and Finance Coordinator and Head of Base informed

Objective 2: To ensure an appropriate bank management in the base

• To be in charge for all the bank accounts in Cotabato base
• To supervise update bank book on daily basis according to each transaction
• Since Action Against Hunger is using an internet banking system, therefore it is necessary to make sure that for each transaction, enough support documents are in place
• To implement and respect Action Against Hunger's authorization expenses procedure, requiring the authorization from the Country Director or Head of Base in all payment transactions and supporting documentation
• To make the necessary exchange and other bank operations, such as bank reconciliations
• To prepare the monthly treasury sheet for each currency
• To be responsible for collating forecast of base expenditures
• To seek approval for purchase or assets more expensive than the amount authorized for the base
• To ensure that the funds are available in the base to accommodate project needs and settle obligations
• Coordinate request, if necessary, with other bases for unresolved fund issues
• To be in charge in keeping trace of any communicated documents with the bank and keep a copy in a separate folder
• To validate any check payments and check vouchers prior to issuing a check

Objective 3: To ensure an appropriate cash management in the base

To manage the cash books and cash boxes (PHP, USD and Euro), on a daily basis, on computer, following up and keeping the books (for each currency) of the given advances, respecting at any time the following rule: Balance of the book = cash counting + unjustified advances

• To release cash advance for a specific approved purchase, on presentation of an appropriate purchase order form, mentioning the budget line and validated by the Country Director or Head of Base and the Logistics department
• To implement and respect Action Against Hunger's authorization expenses procedure, requiring the authorization from the Country Director or Head of Base in all payment transactions and supporting documentation

Objective 4: Accountancy and Budget Management

• To follow up the monthly expenditures of the base in coordination with the Logistics Department, according to the monthly budget given at the beginning of the month (validated forecast of expenditures).
• To check invoices/receipts: matching with the corresponding internal order form for the amount and description of items in Cotabato base
• To give the appropriate codification on all the invoices (budget lines, accounting codes)
• To make sure that for kind contribution Action Against Hunger has justified support documents
• To do field visits in case of need
• To check partners' report and vouchers, making sure that reports coincide with Aggresso and are in line with signed contract

Do you meet the profile required criteria?

• University Degree in Economics, Management, Business Management or Administration or related area
• Knowledge of Admin procedures is compulsory
• Expertise in accounting and finance
• A previous experience of at least 2 years in a similar position
• Good knowledge of Office package (Excel) and accounting software (AGRESSO)

Our remuneration package:

We offer immediate incorporation to a dynamic international network with the following remuneration package:

• Compensation: based on Action Against Hunger grid and candidate's previous experience
• Benefits: health insurance, accident and life insurance, leave entitlement, government mandated benefits
• Fixed-Term Employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.